Travel Award

Important Travel Award Update

Apply for an Award for

Professional Development or Supplies

Applications due by Friday, June 12th at 5:00 PM MST

Fill out an application here, or at https://forms.gle/7fhThLZozo1TaJD48

 

June 1, 2020

The Graduate Student Council (GSC) and the Graduate School are announcing the application opening for summer awards. Due to the shutdown, much has changed for us and all students. Though travel to conferences is generally on hold for the foreseeable future, we still want to support graduate students in any way we can. Instead of travel awards, we want to expand the awards to professional development. Broadly, the money from these awards can be applied to registration fees for a virtual conference, covering the licensing fee for software for your home computer, textbooks, a hard drive for backing up your work, gas for approved field work trips, generally any supplies (technology or art) that support your working at home, etc. If you can justify how this money will support your graduate work (and is in compliance with the university) we want to fund it. Please work with your department staff to facilitate purchases (and find out what your department can purchase), as all purchases must go through the university system and approved suppliers. The award is open to all graduate students attending CSU.

For this pilot award period, we are offering $2,500 in awards split into six awards of $250 each and ten awards of $100 each. As this is an unprecedented circumstance, if we receive more money later in the summer we will open the form back up to give more awards.

The application for these awards is similar to the previous travel award, but streamlined. We would like to know about your graduate research or program in general terms, what you would spend the award on, and how that will help support your graduate career.

Applications are due by Friday, June 12th at 5:00 PM MST. Students receiving the award will be notified within 7-10 days and funds will be transferred as quickly as possible to the home department or college of the student.

All students who receive an award must provide an account number so we can transfer funds to their home departments. If the award is applied towards off-campus travel, proof of University approval may need to be submitted. Students must save receipts and provide necessary documentation to their home department for the funds to be provided. It is up to each student to work with their home department to receive the funds once they have been transferred.

Recipients of GSC awards may be contacted by a representative from the Office of University Advancement to gather information on the impact of this pilot award on the recipient’s professional development. This information may be shared with donors for the purpose of donor stewardship.

How to apply:

You can fill out an application here, or at https://forms.gle/7fhThLZozo1TaJD48.

Questions?

Please direct any questions to gsctravelaward@gmail.com and good luck!

 


 

 

Travel Award Applications:

Graduate Student Council and the Graduate School are offering Travel Awards at four different tiers.

Tier 1: 10 awards of $250 each (per quarter)

Tier 2: 3 awards of $500 each (per quarter)

Tier 3: 1 award of $1000 (per quarter)

Tier 4: 1 award of $2000 (per semester)

Awards are open to all graduate students who will be presenting their work at a conference, and provide partial funding for conference travel related expenses. Recipients of each award will be determined by evaluating the type of presentation, the type of conference, and service the student provides to the University.

All students who accept the award must provide an account number within one week of their acceptance notification or the award will be forfeited allotted to another recipient. Students must save receipts and provide necessary documentation to their home department after travel has completed for the funds to be provided. Please note that no alcohol expenses will be reimbursed. It is up to each student to work with their home department to receive the funds once they have been transferred.

Recipients of travel grant awards may be contacted by a representative from the Office of University Advancement, to gather information on the impact of the travel grant on the recipient’s professional development. This information may be shared with donors for the purpose of donor stewardship.

Applications must be submitted electronically through the following page: Travel Award Application.

Eligibility:

 Any graduate student enrolled in a Master’s or PhD granting program is eligible. There is no preference given for type of degree or program of the applicant. These factors are not considered in the scoring process.

Funds will be awarded based on three equally weighted metrics: 1) the reason for event attendance (podium presentations versus attending for professional development, for example), 2) conference location (international versus local, for example), and 3) the student’s service to the community (committee member, volunteer, etc.). Note that paid positions such as Teaching Assistantships cannot be considered service.

Please note:

  • Applicants must apply for the Travel Award based on the conference date. No exceptions will be made. Applications that are submitted during the incorrect quarter will not be considered. See below for award cycle.
  • Late applications will not be accepted.

 

Semester 1
Quarter Conference Date Application due by 5pm MST on: Funds transferred to department by:
1 Sept-Nov Sept 6, 2019 September 20 , 2019
2 Dec-Feb Dec 13, 2019 January 2020
Semester 2
3 March-May March 6, 2020 March 31, 2020
4 June-Aug June 5, 2020 June 30, 2020

 

Reimbursement

The award can be used towards registration fees, airfare, lodging, food, ground transportation, or other necessities for conference attendance. You must show receipts for all reimbursement purchases. Please check on your specific department/college policies and procedures for using money from a department account for academic travel.

The award may not be used for alcohol or anything not strictly related to academic/research-related travel. Students must check on specific rules and restrictions related to reimbursement and fund use from their home department/college. All unused funds will be returned to Graduate Student Council.

Department & College Distribution

GSC is a non-partisan organization that provides equal opportunities for awards to all Departments and Colleges across Colorado State University. GSC does not discriminate by race, ethnicity, age, sex, gender, sexual orientation, ability, or academic interest. Statistics on applicant’s and recipient’s departments, colleges, and conference type are available upon request.

If you have any questions, please contact gsctravelaward@gmail.com. Good luck!